Policies

KANAB CITY LIBRARY POLICIES  Mission Statement Kanab City Library enriches the lives of its citizens by fostering lifelong learning by providing access to information, materials and services that address the educational, cultural and recreational needs of the community.  Community Description  Kanab City Library serves the rural community of Kanab in the beautiful red rock country of southern Utah. In addition to the city residents, the library serves over 6,000 residents of Kane County and citizens living on the Arizona Strip. Because Kanab is centrally located to many national parks and scenic areas, the library also serves many visitors during the tourist season. Kanab is located 7 miles from the Arizona border and 80 miles east of St. George, Utah.   Library Services Kanab City Library provides access to information, materials and services to library patrons. Services include the following:  Books, magazines; newspapers; videos and DVDs; audio cassettes, Play-a-Ways and CDs; Inter Library Loans; Fax Machine*; Photo Copier*; Computer Lab with Internet connection, word processing Microsoft Office software;  printer (black/white and color*); Wireless laptop; cassette player; 2 MP3 players; headphones; CD player, educational software available for the children’s computer located in the Children’s Room   *Note: a small fee is charged for the use of these services.
  1. Children’s Programs; Summer Reading Programs; Special Collection; Southwest Collection; American Liberties Collection; Spanish Collection; Japanese Collection; Large Print Books and the Parent Resource Center.
  2. A Quiet Room and the Library Board room. These rooms may be reserved for the use of students studying and testing or individual quiet reading; non-profit businesses, organizations, and agencies.
  3. Selecting, organizing and making available necessary books and materials.
  4. Providing guidance and assistance to patrons.
  5. Sponsoring and implementing relevant programs, exhibits and displays.
  6. Cooperating with other community agencies and organizations.
  7. Securing information beyond its own resources when requested.(ILL).
  8. Maintaining a balance in its services to various age groups.
  9. Cooperating with the local school system.
  10. Providing service during hours which best meet the needs of the community, including evening and weekend hours.
  11. Utilizing the library’s web page and the newspaper column On Site at the Library to promote the full range of available library services and information.
 Disclaimer  The Kanab City Library serves all residents of the community. The library shall be free for all residents of the city. Service will not be denied on the basis of race, religion, social, economic, or political status, age or sexual orientation. The library may extend use privileges to persons residing outside of the city on such terms and conditions as it sees fit. The use of the library may be denied for due cause. Such cause may be the failure to return library materials, failure to pay penalties, destruction of library property, disturbing other patrons, or any other disruptive or objectionable conduct on the library premises.  Code of Conduct  It is the patron responsibility to maintain necessary and proper standards of behavior. Children are expected to abide by the same behavior standards. The Library staff does not assume the responsibility for the care of unsupervised children in the library. Children (whether with or without adults) who are being continually disruptive will be given a warning that he/she must settle down or be asked to leave the library. The following code of conduct is in effect at the library:  Sleeping, loitering, abusive language, harassment of library staff or customers is prohibited anywhere on library property.
  1. Eating or drinking is prohibited in the library, except in designated areas.
  2. Mutilation or destruction of the library building, materials or equipment is prohibited and may result in criminal prosecution under the Utah Code.
  3. The library is not responsible for personal belongings left in or on library property.
  4. The library staff is not responsible for the safety or well-being of children left in or on library property. Children under the age of five may not be left unattended.
  5. Solicitation of any kind for any purpose is prohibited.
  6. Restrooms must be used only for their intended purpose. Bathing, washing clothes, washing hair or washing dishes is prohibited.
  7. Animals or pets are prohibited in the library, except for certified assist animals.
  8. Shoes and shirts must be worn.
  9. Any unlawful or disruptive activity or behavior is prohibited in or on library property and may be subject to appropriate and necessary action.
  10. All patrons with backpacks, bags, and/or large carry purses must check them with the librarian. They will be secured in the library office until the patron picks them up.
 Confidentiality  Kanab City Library maintains a policy of absolute confidentiality of its patrons. Circulation records or other records of patrons is classified. No records will be made available to any agency of state, federal, or local governments or other individuals except pursuant to federal, state or local legal process, discovery procedures or legislative investigatory power.  CIRCULATION POLICY   Patrons Cards  Library patron cards are issued free of charge to all Kanab City residents. A picture identification card and proof of city residency are required to obtain the library card. Patron cards are issued to all non-Kanab City residents for a fee of $2.50 per card for a single patron and $5.00 for a family card,  renewable every year.  A temporary patron card is issued at a refundable fee of $20.00 per card to patrons who will be in the city, county or surrounding areas for six (6) months or less. The fee will be refunded upon the receipt of the library card, all borrowed materials and any fines incurred. A temporary patron is defined as a patron who has not established residency in Kanab. Temporary patrons are limited to no more than (3) resources at a time. A parent’s or guardian’s signature is required on the application cards of all children under the age of eighteen (18). Parents and/or guardians must show proof of residency and a picture identification card. Patron cards may be issued to children who are six (6) years and older. Children under the age of six years may use their parent’s or guardian’s library card. A library card is issued for a period of one (1) year with the exception of temporary cards. A replacement fee of $1.00 will be charged if the card is lost or damaged.   Patron Responsibility  Patrons are responsible for all materials, fines and fees charged to their library card, regardless of who uses it until it is reported lost or stolen. Patrons are also responsible for all transactions on any card belonging to persons for whom they are legally responsible.

Library Hours

The Kanab City Library will be open the following hours: Monday                                               10:00 a.m. - 5:00 p.m. Tuesday through Thursday                 10:00 a.m. - 7:00 p.m. Friday                                                  10:00 a.m. - 5:00 p.m. Saturday                                              10:00 a.m.- 2:00 p.m. Closed                                                 Sundays and all government Holidays                                                                also, the last Friday of every month for                                                                 maintenance  Lending of Library Materials A. Length of loans:  Books, back issues of periodicals, audio cassettes and CDs may be checked out for two (2) weeks at a time.  Materials may be renewed once for two weeks unless a hold has been placed on the materials or if the patron has incurred any fines. Videos and DVDs  may be checked out  for a period of one (1) week.  They may be renewed one (1) week unless a hold has been placed on the materials or if the patron has incurred any fines. MP3 Players are checked out for a two (2) week period.  They must be returned to the library for renewal. The audio cassette player is limited to a two (2) week period and must be returned to the library for renewal. The laptop is for use in the library proper and is for adult check out only. At the discretion of the Library Director, patrons (excluding temporary patrons) may request extended loans beyond the regular two (2) or one (1) week checkout period.  Such requests must be made at the time library materials are being checked out. The State Park Pass may be checked out for one week only. It must be returned to a staff member only and cannot be dropped in the outside return bin. If lost, the borrowing patron will be expected to replace the pass. They currently cost $75.  B. Limitations on Loans: Reference materials are non-circulating except at the discretion of the Library Director.  Books other than reference may be cataloged non-circulating. Current encyclopedias in the reference section may not be checked out. Upon request and at the discretion of the Library Director, limited loan periods may be set up for specific reasons: timely interest demands, limited holiday books or periodicals, or high use demands on a particular subject.  C. Maximum Limits on Circulation: Children (ages 6-12) may check out five (5) library materials at a time on their library card. Students (age 13-18) may check out a maximum of eight (8) library materials at a time on their library card. Adults may check out a maximum of 15 library materials at a time on their library card. Family card holders may check out 2 items per person to a maximum of 25 items. Temporary patrons may check out a maximum of three (3) library materials at a time on their library card. New card holders are restricted to a maximum of three (3) items at a time for the first three (3) months of use. New family card are limited to 2 items per person with a limit of ten (10) items for the first three months. Audio cassettes/CD’s and video tapes/DVD’s are limited to a maximum of six (6) at a time. People using Internet chat rooms or playing computer games will be limited to ½ hour if people are waiting for a computer.  D. Over Dues: The Kanab City Library staff is committed to working together to provide an accessible, efficient and equitable Library Service.  It is the patron’s responsibility to know when items are due.  The library is not required to notify patrons of over due items.  An over due notice call is made only as a courtesy. An attempt will be made to contact  patrons once library materials are over due.  There is a 7-day grace period from the due date to either return materials without a fine or renew them once (by phone or in person).  If the materials are still not returned or renewed after the grace period has expired, a fine of $0.10 a day (not including Sunday) will accrue each day per item with a maximum fine of $10.00 total. All over due fines will be deposited with the city. The patron’s library privilege will be suspended until all fines are paid and materials returned in good condition. If over due books are returned without fines paid, library privileges will remain suspended until all fines are paid. After a 6 month period, if overdue materials have not been  returned or fines paid, patron cards will be deleted from the system.  E. Lost/Damaged Materials: Patrons are responsible for any lost or damaged library materials (books, magazines, Play-a-Ways, audio cassettes, CDs , DVDs/ VHS , CD-ROMs).  If the item is lost, the patron will be charged list price to replace the item.  An item is considered lost when the maximum overdue fine ($10.00) has been reached.  If the material is damaged or unclean, the patron will be charged up to the list price according to the damage.  Nonpayment of lost or damaged library materials will result in the loss of library privileges. Kanab City retains the right to pursue legal action in Small Claims Court for monetary compensation for nonpayment of lost or damaged items. Refunds are issued when lent materials that have been paid for are returned to the library in good condition within 3 months of the due date. The library will not accept donations of other materials to replace damaged or lost items.  F. Reservation of Library Materials: Patrons may request that library materials not immediately available be reserved (placed on hold) for them.  Materials so reserved will be held for a maximum of seven (7) days after the patrons have been notified of their availability.  After this time they will be returned to the regular circulating shelves or passed on to the next patron reserve request.  G. Discarding Library Material: Library materials will be withdrawn from the library collection with discretion by the Library Director if they are worn, mutilated, outdated in content, no longer being circulated, or of no historical value. These materials will be deleted from the catalog, marked “withdrawn” and will be donated to the Friends of the Library for their used book sale or for appropriate donations (other libraries, county jail, etc.).  H. Library Materials Reconsideration Form: Patron card holders of the Kanab City Library who object to any material’s inclusion in the library’s collection will be required to register the complaint on a prepared form provided by the library.  After verifying that the complainant is a Kanab City Library patron, the action will be deferred for full consideration by the Library Director and the Kanab City Library Board.  I. Interlibrary Loan (ILL): The Kanab City Library conforms to the standard American Library Association protocols for interlibrary loans and any policies to accommodate the statewide automated interlibrary loan system. The loaning library determines all Interlibrary Loan periods.  Renewals will be granted to the borrowing library if possible.  All interlibrary loan requests from the Kanab City Library will be subjected to the same policies for circulation as outlined in the Kanab City Library Circulation Policy unless otherwise stated.  Only patrons holding current unrestricted library cards will be offered interlibrary services.  ILLs requests will be limited to five per patron at a time. Kanab City Library will do subject searches for information not available in the library or online.  Often a subject search results in photocopies for which no fee is charged unless the lending library charges for their service.  The payment of the fee would be the requesting patron’s responsibility. This policy may be updated at anytime if changes in the Interlibrary Loan occur, or if postal rates make it necessary.  COLLECTION DEVELOPMENT POLICY  Objectives Kanab City Library provides materials that meet the day-to-day educational, cultural, informational, and recreational interests and needs of the community.  The library’s policy is to purchase materials within budgetary limitations, which are of lasting and current value.  Responsibility for Selection The Kanab City Library Director and qualified staff members have the responsibility for administering the collection development policy.  Scope of the Collection The library’s collection is comprised of the following materials: adult fiction and nonfiction; juvenile fiction and nonfiction; young adult fiction and nonfiction; audio cassettes, video tapes, CDs and DVDs; newspapers and periodicals; reference materials.  In addition the library has developed a number of special collections: The Southwest Collection, The American Liberties Collection, Special Collections, The Spanish Collection, The Japanese Collection, The Large Print Collection, Gentle Reads, Community Resource Center, and The Parenting Resources Collection.  Selection Criteria A. Philosophy: The Kanab City Library subscribes to the Library Bill Of Rights and the Intellectual Freedom Statement of the American Library Association, which reaffirms that censorship defined as the rejection of materials because they are objectionable to an individual or group, shall not be practiced.  B. General Criteria: It is the Kanab City Library’s policy to purchase materials, within budgetary limitations, in formats which best satisfies the clientele of the library.  Recognizing that no criteria are absolute or completely satisfactory, the established criteria for all fields include the following:  Authoritativeness
  1. Social significance
  2. Presentation of various sides of controversial issues
  3. Balancing of several groups’ interests with general demand
  4. High standards of quality in content, expression, and format
  5. Accurate information
  6. Clear presentation and readability
  7. Timeliness or permanence of the material
  8. Potential use or patron demand
  9. Reflection of the unique needs and interest of the community
  10. Inclusion in standard bibliographies, indexes, or review resources
The overall value of the materials is the chief criterion of selection.  Material is judged on the basis of the work as a whole, not by a part taken out of context. The following general aids are used in selecting materials:  Reviewing media, including prepublication reviews.
  1. Regular inspection and evaluation of new materials where possible.
  2. Suggestions from library patrons.
  3. Knowledge of the unique needs of rural Utah residents.
EVALUATION, WEEDING AND MAINTENANCE OF THE COLLECTION The collections will be maintained through on-going evaluation.  Weeding of the collection is conducted throughout the year and materials found to be obsolete, inaccurate, or in poor physical condition (beyond repair), will be withdrawn.  Materials found valuable to the collection will be rebound or replaced if possible or placed in the Special Collections Room if deemed appropriate.  CENSORSHIP, ACCESS AND CHALLENGED MATERIALS PROCEDURES  Kanab City Library strives to provide materials with diverse views on a wide range of subjects.  Some of these materials may be offensive to individuals and/or groups because of content, profanity, social, economic and/or political ideas, religious viewpoints, or information provided.  The library does not approve or endorse any particular viewpoint.  The intent, instead, is to provide materials with divergent points of view so that patrons may make up his/her own mind.  With this in mind and following the guidelines of the American Library Association, the library allows access to all materials, to all age groups (excluding the filtered computers).  If parents wish to restrict their children’s access to certain materials, the parents must take this responsibility themselves.  PATRON COMPLAINT PROCEDURE Complaints regarding specific library materials will be handled according to the following procedure:  The complainant must submit a Complaint Form explaining their objections to the material in question.
  1. The Library Director will review the complaint form first and then refer it to the Kanab City Library Board, who will review the complaint and the material in question.
  2. After a thorough review, the Kanab City Library Board, by majority vote, will decide upon a course of action.
  3. The Library Director will send notification of the Board’s decision to the complainant within thirty (30) working days after receipt of the complaint.
  4. A patron desiring further action may request a review of the decision by the Kanab City Library Board and may present the complaint in person.
  5. The Kanab City Library Board shall make a final decision in their regular board meeting.
  6. The complainant will be notified of the Kanab City Library Board’s decision within thirty (30) working days.
  7. Further action will be settled in the courts.
 GENERAL COMPLAINTS POLICY  General complaints may be made concerning policy issues, enforcement of policy and general behavior of both patrons and library staff.  The complainant, whether patron or staff, must submit a Complaint Form explaining the issues is question.
  1. The Library Director will review the complaint form first and then refer it to the Kanab City Library Board, who will review the complaint.
  2. After a thorough review, the Kanab City Library Board, by majority vote, will decide upon a course of action.
  3. The Library Director will send notification of the Board’s decision to the complainant within thirty (30) working days after receipt of the complaint.
  4. A complainant desiring further action may request a review of the decision by the Kanab City Library Board and may present the complaint in person.
  5. The Kanab City Library Board shall make a final decision at their regular board meeting.
  6. The complainant will be notified of the Kanab City Library Board’s decision within thirty (30) working days.
  7. Further action will be settled in the courts.
 GIFTS AND DONATIONS POLICY Donations and gifts of books, video recordings, books on tape, and other materials are accepted with appreciation.  However, the library reserves the right to decide whether or not the donation will be added to the library’s collection.  If a donation is a duplicate, outdated, of no reference or circulation value or in poor condition, the donation will be placed for sale in the Friends of the Library Used Book Sale.  All proceeds from the Friends of the Library book sale go to the purchase of new library books or other needs of the Library as determined by the Librarian. Evaluations for tax purposes are not given, but the librarian will provide a receipt. The Federal Government allows $1.00 for every hard back book donated and $.25 for every paperback book donated. These are the maximum amounts that the Library Staff can give you a signed receipt for. The library gladly accepts monetary gifts of any amount.  The donor may request the money be spent for a specific item(s).  Receipts for all money gifts will be given on request.  In addition, memorial gifts of money or books are accepted.  The library will place a special memorial book plaque in the book to honor the deceased on request.  Checks and or cash should be donated directly to the Friends of the Library.  REFERENCE POLICY  Kanab City Library will provide the following reference services:  Information in the form of short answers to specific questions and guidance in locating material for patrons who appear in person, call on the telephone, or request information through correspondence
  1. Assistance to patrons in the use of the Library.
  2. Bibliographic verification of items in the Library when appropriate.
  3. In addition to printed materials, assistance in the use of digital resources including the Utah State Library.
  4. Referral of library users to other agencies and libraries in pursuit of needed information.
 EQUIPMENT POLICY The Library offers twelve public Internet access computers to patrons on a first-come, first-served basis; eleven of the computers are stationary; and one wireless laptop is available for in house use only. An electric typewriter is available for use in the library.  Headphones are also available for in-house use. Patrons must check out computers at the front desk.  Patrons are asked to put their name, number of the computer and the sign in/sign-out time.  Computer use is limited to one hour if there is a waiting list; (games, chats, social messaging sites are limited to ½ hour).  There is no charge for computer use nor is a library card required. Filtered wireless access is available during the library hours.  Library staff is available for general assistance in using the computer.  However, staff is not expected to train patrons in the use of application programs. Black/white and color printers are available.  A small fee of $0.20 per black/white page is charged while $0.50 per page is charged for a color printout. Patrons are limited to 5 color pages at a time. Patrons may receive 5 free black/white printouts or 1 free color printout and 4 black/white printouts if the work is for school, scouting, or missionary e-mail. A reduced rate will be charged to patrons using utcourts.gov for legal papers. A fax machine is available for use at the rate of $0.50 per page sending and receiving. There is no charge for faxing to an 800 number. A photocopy machine is available to patrons who wish to copy materials at the rate of $0.10 per page.  Copy machine users are advised that there are restrictions on copyrighted materials.  Any violation of copyright is the responsibility of the copy machine user. In addition the library has the following equipment for in-house use only: microphone, TV/VCR, slide projector, screen, overhead projector and opaque projector.  This equipment must be reserved at the front desk prior to its use. The library offers the use of a laminator at $1.00 per linear foot.  A 15 minutes advance notice is needed to ready the machine. The library does not offer long-distance public telephone service.  Local calls must be limited to 3 minutes or less.  COMMUNITY RELATIONS POLICY Public Relations Kanab City Library communicates with the community through the newspaper column, On Site at the Library and through its Internet Web Page.  Information is also disseminated through posters and banners as needed.  Schools Kanab City Library supports the efforts of the area’s schools by aiding students where possible with reference services and special requests by teachers.  Volunteers The library encourages individuals and groups to volunteer their time and efforts in the service of Kanab City Library.  The library acknowledges the need to organize volunteer activities and expresses its appreciation with an annual thank you luncheon. Concerning volunteers on the Front Desk, this directive came from The Utah State Library: In order to protect both the Library and volunteers from any legal risk, it is appropriate to only have paid staff work the Circulation Desk. Friends of the Library is a formal association of people who, in conjunction with library goals and the needs of the Library Director, unite to plan and execute programs and events to benefit the library.  In particular, Friends of the Library raise funds for the purchase of books and other needed items through an ongoing Used Book Sale.  Displays and Exhibits As an educational and cultural institution, the Kanab City Library welcomes exhibits and displays of interest, information and enlightenment to the community.  Displays of handiwork, historical material, nature study, or any other materials deemed of general interest may be exhibited.  The library will accept or reject material for display based on suitability and/or availability. All displays are secured at night as the library is a locked facility.  In addition, Friends of the Library’s donated display case is a locked unit ensuring security for all temporary displays.  Public Notice Bulletin Board Bulletin board materials may be submitted for posting for the following purposed: legal notices, not for profit organization announcements, announcements of general interest to the public and news of civic, educational or cultural programs.  Limited space generally allows only short-term notices.  The library will not be responsible for the posting or returning of materials nor will the library be responsible for the support of special displays by individuals (providing materials, setting up and/or taking down displays).  This bulletin board is not intended for classified listings.  Window space is limited to library use.  Policy adopted by the Library Board Date:      9//2010